Set how each person on your team is paid and read their pay due

Each person on your team has a pay setup: how they earn. You choose it when you hire them, and from then on Zelun works out their pay due from it. There are three ways to be paid, and a wage can be hourly or a fixed amount.

• Commission. A share of what they check out. You set a percentage On services, and one On retail. You can add a Guaranteed minimum per week as a floor.
• Wage. Under Wage is, choose Hourly, Fixed monthly or Fixed every two weeks. An hourly wage has an Hourly rate, counted either from Scheduled hours or from Checked-out visit time. A fixed wage is the same amount every pay period, whatever the hours.
• Booth renter. The person keeps their own takings and pays rent for their chair, every week or every month. Nothing is owed to them.

Fixed wages and commission on top. A fixed wage repeats from the date under First pay period starts: monthly wages repeat on that day of each month (the last day of shorter months), and wages every two weeks repeat every 14 days. The amount is spread evenly over the days of each period, so a report window that covers part of a period shows only its share, and two windows next to each other add up exactly to the full amount. You can add Commission on top of a fixed wage in one of four ways: Percentage of sales (a share of the services and retail they check out, 0% unless you set it), Fixed amount per completed service, Fixed amount per sale (once per checkout, however many services or products it holds) or Fixed amount per pay period. A service or sale counts once, after it is checked out.

Pay due is the same number everywhere you see it. The headline Pay due in Reports, the total of the staff table in Reports and the total of the Pay run card in Expenses always agree for the same period.

Zelun prepares these numbers. It does not pay your staff, and it does not replace your accountant. For the reports and the file you can download, see the article on pay-run reports.

1. Decide how each person is paid and the rate. You can change it later.
2. For commission, have the percentages ready (0 to 100). For an hourly wage, decide whether to count scheduled hours or checked-out visit time. For a booth renter, have the rent amount and whether it is weekly or monthly.
3. Only the owner sets pay.

Set the pay setup when you hire

1. Open Staff and press Hire. Fill in Name and Title.
2. Under How they're paid, choose Commission, Wage or Booth renter.
3. Fill in the fields that appear: On services (%), On retail (%) and Guaranteed minimum ($); or, for a Wage, pick Wage is and then Hourly rate ($) and Counted from, or the fixed Monthly wage ($) or Wage every two weeks ($), the First pay period starts date and any Commission on top; or Chair rent ($) and Every (Week, on Sunday or Month, on the 1st).
4. Choose whether Tips go to them in full, and whether card fees are paid by the location (Location pays them) or shared (Split with them).
5. Read What this means. It restates your choices in one sentence, with an example such as how much a $65 service adds to their pay due. Press Add.

Change it later

1. Open the person's page. The Pay card shows their type and rate.
2. Press Edit pay, change the fields and press Save pay.
3. The change applies from the next pay run. Past pay runs keep the rate they used.

Read what someone has earned so far

1. On the person's page, the Pay card shows Due so far for the current period, with a breakdown: services checked out, hours counted, any minimum top-up, tips (paid out separately) a fixed wage's Base wage, Commission on top and deductions listed separately and, for a booth renter, the rent owed to the location.
2. The figures say "so far" until the pay run closes.
3. If a person has no pay setup yet, the card says so and shows that their pay due uses 40% commission until you set it.

Check the totals

1. In Reports, the staff table shows Pay due and Basis for each person, with Total pay due at the bottom.
2. In Expenses, the Pay run card lists the period, each person's pay due and the total. Press Open pay run for the per-person breakdown (for a fixed wage: base wage, commission and deductions), and Download CSV to take it away. The file has separate baseWageCents and supplementalCommissionCents columns.

Booth renters

1. A booth renter's rent is recorded as income for the location, on the weekly or monthly date you chose. It is not added to pay due.
2. Their pay due is $0.00, and the rent appears as income in your figures.

Set a cost per hour for job costing

1. When you edit How they're paid, a fixed wage or a commission shows Cost per hour for costing. It is what an hour of that person costs a made-to-order job. Zelun never works it out from their wage or commission.
2. For someone paid by the hour, their hourly rate is used and there is nothing to fill in.
3. Without it, their hours on an order stay without an amount and read Cost per hour missing. It only applies to new lines.

Nothing. Pay setup and pay due are for you and the person concerned. Clients see only prices and what they pay.

• Expecting a rate change to rewrite past weeks. It applies from the next pay run, and closed runs keep their rate.
• Counting tips in pay due. Tips are never part of pay due. They are paid out separately.
• Expecting a booth renter to show pay due. Their pay due is $0.00. The rent is income to the location, not a cost.
• Seeing 40% for someone with no setup. That is the default until you set how they are paid. Set it on their page.
• Expecting the retail percentage or card-fee choice to change the number today. Both are saved and shown in the sentence, but pay due is worked out from services checked out.
• Expecting a fixed wage to follow the hours worked. It does not. Only an hourly wage uses hours.
• Expecting a full month of wage in a one-week report. A window shows only its days of the period. The full amount appears when the window covers the whole period.
• Expecting refunds to reduce commission. Checkouts do not record refunds yet, so commission is worked out on what was checked out.
• Mixing up the figures. Reports, the staff table and the Pay run card are the same pay due. If they differ, check that you are looking at the same period.

The staff directory, pay-run reports, expenses, and reports and financial health are covered in the related articles.